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Organization

The College’s Emergency Management and Business Continuity Plan consists of four major elements:

  • College Incident Commander (CIC)
  • Emergency Management Team (EMT)
  • Incident Response Team (IRT)
  • Unit Plans with supporting Response Plans

COLLEGE INCIDENT COMMANDER

The College Incident Commander (CIC) is the President, or his designee. The Incident Response Team reports directly to the EMT who in turn communicates directly with the President or designated CIC.

The EMT is in charge of their respective employees of the Incident Response Team. The College Incident Commander is the individual responsible for the command and control of all aspects of the emergency response. The College Incident Commander must be able to quickly assess an emergency  situation,  determine the level of impact, assess the  effect,  contain  the  incident  and  assign  the  proper  resources. The College Incident Commander must have the authority and ability to make quick decisions in an emergency situation. As necessary the Incident Commander will relinquish incident command to civil authorities. Responsibilities of the Incident Commander are referenced in 2.5.

In his/her absence, only members of the Emergency Management Team can be designated as the College Incident Commander with authorization to fully activate this Emergency Management and Business Continuity Plan. Acting College Incident Commanders are as follows:

College Incident Commander

President or designee Designee can be:

Executive Director, College Affairs Vice President for Finance and Operations Provost/Executive Vice President for Academic Studies & Student Services Director of Security Vice President for Student Services and Auxiliary Enterprises

The Incident Commander designates regular personnel who are considered the first responders for the campus. See key personnel in Appendix B.

EMERGENCY MANAGEMENT TEAM (EMT) Responsibilities

The Emergency Management Team is an assemblage of College officials appointed by the President to advise and assist in making emergency-related policy decisions. A principal responsibility of the Emergency Management Team is to keep managers focused on the right set of priorities in a crisis. Accordingly, the responsibilities of this body are referenced in 2.5:

The Emergency Management Team will be assembled should the President (or designee) determine the situation has a wide-ranging or long lasting effect. The team may consist of the following individuals:


Emergency Management Team Members

President

Provost/Executive Vice President for Academic Studies & Student Services

Vice President for Finance & Operations

Executive Director, College Affairs

Director of Security & Community Liaison

Director of Marketing & Public
Relations

Dean of AH, WF, & Technical Studies

Director of Physical Plant

Director of Information Services

Security Officers

Physical Plant Personnel

Dean of Student Services

Dean of Academic Studies

Information Security Officer

INCIDENT RESPONSE TEAM (IRT)

Responsibilities

At the direction of the College Incident Commander, the Incident Response Team (IRT) is responsible for Emergency Management and Business Continuity Plan (EMBCP) execution during an emergency situation. The Incident Response Team reports directly to the Emergency Management Team.  The IRT is comprised of management personnel representing  areas  of  the  College  that  have  critical  EMBCP  execution  responsibilities   and   will   be   designated   by   the Emergency   Management   Team. They will be called upon to return to campus immediately following an emergency or they will set up temporary operations at another site.

Membership

The Incident Response Team includes both primary and alternate members. Primary members are management personnel who are familiar with their unit’s responsibilities. Alternate members are also management personnel who are familiar with their unit’s responsibilities. Alternate members direct and execute their Unit Plan responsibilities in the absence/unavailability of the primary member.

All primary and alternate members need to be knowledgeable of overall EMBCP operations and be available during a crisis situation. IRT Members and/or IRT Alternate Members are required to attend annual Plan Exercises organized by the Emergency Management and Business Continuity Plan Coordinator.

Structure

The Incident Response Team is organized under Incident Command System headed by the President.

Incident Response Team Members

Executive Director, College Affairs

Dean of Academic Studies

Dean of AH, WF, Tech. Studies

Dean of Student Services

Director of Security & Community Liaison

Director of Marketing & Public Relations

Director of Information Services

Director of Physical Plant

Director of Human Resources

Director of Purchasing and Contract

Controller

Lab Tech III

Security Officers

Physical Plant Personnel

IS Department Personnel

Executive Assistant

UNIT PLANS/RESPONSE PLANS

Each area identified with primary or secondary responsibilities is required to develop and maintain a Unit Plan. A Unit is a department or other defined entity of the College. A Unit Plans identifies emergency preparation, coordination and response activities for the Unit. The Unit Plans address the assignment of roles described in Incident Response and, as necessary, identify existing Response Plans that provide guidance and procedures for specific response activities (i.e. bomb threats, civil disturbance,  winter  storm,  etc.). Individual departments or programs will develop a Unit Plan to identify key personnel and define specific responsibilities.

All Unit Plans have a common structure and format as defined in the Unit Plan Template. All Unit Plans are filed with and secured by the Emergency Management and Business Continuity Plan Coordinator. Unit Plans must be reviewed and updated annually or more frequently as necessary. Electronic copies are maintained on the College Intranet and hardcopies are secured in the office of the Emergency Management and Business Continuity Plan Coordinator (EMBCPC).  Copies of supporting Response Plans are also maintained at the EMBCPC. Each unit should also retain a copy of this plan.

Some Units have major EMBCP responsibilities and may have Unit Plans that are more detailed than other Units. Unit Plans are classified as follows:

Primary Units

Each area identified as part of the Incident Response Team is determined to have critical responsibilities on a College-wide basis during emergency situations and is required to develop a Unit Plan.  As necessary Unit Plans will be augmented by Response Plans to address specific situations.  A list of areas required to develop a Unit Plan can be found on page 66 of this manual.

Secondary Units

Several units have been determined to have critical responsibilities on an internal unit basis during emergency situations and are required to develop a Unit Plan. As necessary Secondary Unit Plans will be augmented by Response Plans to address specific situations. A list of areas required to develop a Secondary Unit Plan can be found on page 66 of this manual.

Other Units

College departments that are not defined as a Primary or Secondary Units are considered to be an Other Units. Other Units are encouraged, but are not required, to develop Unit Plans.

EMBCP ORGANIZATION

Relationships and Primary Responsibilities

  • Makes critical policy decisions () affecting the College during an emergency
  • Reviews and approves all provisions of the EMBCP
  • Makes critical management decisions () during an emergency
  • Designates “Key Essential Personnel”

 

  • Gather and analyze conditions throughout the College
  • Allocate and direct distribution of resources to accomplish the purposes of this EMBCP
  • Request needed resources that are unavailable internally from available outside resources
  • Responsibility for final plan approval and for final policy decisions

 

  • Knowledgeable of overall EMBCP Operations and available during a crisis as required by EMBCP

 

  • Primary Units – Units with critical College-wide responsibilities
  • Secondary Units – Units with important special responsibilities – applicable to specific units
  • Other Units – All other areas of the College

 

  • Procedures for specific response activities